A data-driven look at why professional lease abstraction is no longer optional — and how the right partner changes everything.

The commercial real estate industry is sitting on a ticking compliance clock. Lease portfolios are growing larger, agreements more complex, and regulatory demands more unforgiving — yet a surprising share of the market still manages this critical data in spreadsheets.

The numbers paint a striking picture. According to Deloitte, 70% of real estate companies have already outsourced at least a portion of their lease administration. Yet an MRI Software survey found that 42% still rely partly on spreadsheets or paper-based processes — and over 10% use spreadsheets alone, with no purpose-built software at all.

“Many billion-dollar real estate companies still run lease data on Excel. It’s the standard that runs the business — from lease payments to maintenance orders.”
— Suffolk Technologies, 2024

2. Spreadsheet & Paper-Based Usage in Lease Data Management

An MRI Software survey revealed that 42% of commercial and multifamily real estate owners and operators rely at least partly on spreadsheets or paper-based processes. More than 1 in 10 (>10%) rely on spreadsheets and/or paper-based processes alone, with no purpose-built real estate software.

Lease abstraction service market growth — 2024 to 2033 (USD Billion)

The lease abstraction market — valued at $2.5 billion in 2024 — is on track to more than double to $5.1 billion by 2033, growing at a CAGR of 9.1%. This momentum is driven by expanding portfolios, post-COVID portfolio restructuring, IFRS 16/ASC 842 compliance demands, and AI-powered abstraction tools making outsourcing faster and more precise than ever.

Why the Right Partner Makes All the Difference

Outsourcing lease abstraction isn’t merely a cost-cutting move — it is a strategic decision that directly shapes your compliance posture, decision-making quality, and portfolio risk exposure. The wrong provider can introduce data errors that cascade into missed renewal windows, erroneous financials, and costly disputes.

RECAM Solutions: Your Definitive Lease Abstraction Partner

RECAM Solutions delivers more than data entry—we transform your lease data into a strategic asset. Expertly-prepared lease abstracts with 99%+ accuracy and faster turnaround, delivered in formats ready for your existing MRI, Yardi, Visual Lease, or other platforms.

Key Benefits:

• Proven accuracy Industry-standard: 99%+ data accuracy with multi-tier QC review
• Flexible Format Delivery: Prepared for MRI, Yardi, Lucernex, Visual Lease & more.
• Lightning Fast: Faster turnaround leveraging time-zone advantages.
• Compliance Ready: Structured for IFRS 16, ASC 842, and local standards.

• Scalable Capacity: Effortlessly handles portfolio growth.

• Data Security You Can Trust: RECAM Solutions holds ISO 27001:2022 and SOC 2 certifications with strict NDA protocols. In an era of increasing regulatory demands, we ensure your portfolio remains a strategic asset, not a liability.

Stop fire fighting lease data. Partner with RECAM Solutions to secure compliance, scale effortlessly, and unlock the precision your portfolio deserves.

[Contact RECAM Solutions Today]